Office Manager
📍 Location: Prague (with occasional travel to our Brno and Bratislava offices)
📑 Reports to: CFO
📑Contract Type: Freelance (IČO)
Job Responsibilities
Office Management & Operations
- Responsible for the smooth operation of our Prague office, with occasional support for the Brno office as needed.
- Work closely with our Events Producer and Office Manager in Bratislava, ensuring process alignment and operational efficiency.
- Develop and optimize internal processes to ensure seamless office operations.
- Manage office budgets, procure equipment, and oversee suppliers.
- Ensure compliance with safety and hygiene regulations.
Administrative & Organizational Support
- Company correspondence (mail, courier services).
- Providing essential information to new contractors related to relocation (relocation guide).
- Organizing and recording minutes of management meetings.
- Maintaining, digitizing, and archiving supplier contracts.
- Communicating with partners (e.g., O2 Arena – corporate VIP program, banks, government offices).
- Tracking contractor benefits (e.g., team credits).
- Coordinating business travel and accommodation.
- Collaborating with People Operations to support onboarding and ensure a comfortable work environment for new contractors.
- Assisting the People Operations team in organizing team-building activities and company events.
Requirements
- Experience as an Office Manager or in a similar operational role.
- Excellent organizational and communication skills.
- Ability to lead a team and implement efficient processes.
- Proficiency in Czech and English.
- Experience with budgeting, procurement, and supplier contract management.
- Advanced knowledge of office tools (MS Office, Google Workspace, etc.).
- Willingness to travel to Brno and Bratislava as needed.
What We Offer
- A key role in a successful game development studio with an international reach.
- The opportunity to shape the operations of our Prague office and contribute to its development.
- A great work environment and a friendly team.
- Competitive salary and benefits package.
Data Protection Notice (GDPR)
By submitting your application, you consent to GRIP Studios processing and storing your personal data for the purpose of recruitment and potential future roles. Your information will be kept securely and only for as long as necessary to complete the hiring process, or for up to one year to consider you for other opportunities that match your skills and interests.
You can request access to, correction, or deletion of your data at any time by contacting contact@grip-digital.com.